When should the Survey Application Record (SAR) be completed prior to an on-site visit by the surveyor?

The Survey Application Record (SAR) must be completed at least 14 days prior to an on-site visit by the surveyor. This timeframe is established to ensure that the organization has enough time to adequately prepare for the survey process. The preparation includes ensuring that all relevant documentation is in order, that staff are aware of the impending visit, and that any necessary processes or improvements have been implemented in anticipation of the surveyor's evaluation.

Providing the SAR 14 days in advance allows the surveyor to review the organization's information and focus on specific areas during the on-site evaluation. This practice aligns with the Commission on Cancer's goal of maintaining high standards of care and compliance, ensuring that both the facility and the surveyor can make the most efficient use of their time for a thorough assessment. This timeline fosters a productive environment for both the healthcare facility and the surveyor.